A simple monthly owner statement template for short-stay rental managers
Last updated 11 Nov 2026
A good owner statement answers three questions without a phone call: how much did my property earn, what did you spend, and what do I receive. Here is a simple layout that works for short-stay rentals.
The header
- Your company name and logo.
- The owner's name and the property or properties covered.
- The month and the date the statement was issued.
Section 1: Bookings
List each booking with the guest's first name, check-in and check-out dates, nights and the booking total. Add a subtotal for booking revenue.
Section 2: Your management fee
Show the percentage and the amount. For example, a 20% fee on PKR 200,000 of revenue is PKR 40,000.
Section 3: Expenses charged to the owner
List each expense with date, category and amount: cleaning, repairs, utilities, internet or supplies. Mention that receipts are available. Do not include costs that you agreed to cover yourself.
Section 4: Owner payout
The final line is simple: booking revenue, minus your management fee, minus owner-charged expenses, equals the owner payout. Add the payment date and method once paid.
Skip the spreadsheet
Makanzaa builds this statement for any owner and month from your bookings and expenses, adds your logo as a PDF and lets you mark it paid. Owners can open past statements in their portal.
Frequently asked questions
What should an owner statement include?
Booking revenue, the manager's fee, expenses charged to the owner and the final payout, for a named month and property.
How do I calculate an owner payout?
Owner payout equals booking revenue, minus the management fee, minus expenses charged to the owner.
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